4 business travel tips which you can follow In 2020

Published on June 17, 2020

4 Business Travel Tips to follow in 2020

Are you ready for the business travel trends of the future? Read on to look out what business travel tips the travel industry is expecting to figure get in 2020 and beyond.

1. Women business travels is a thing

The number of women traveling for business is rising. within the past most corporate travelers were men. Now, nearly half all business travelers within the US are women.

Travel managers especially should note of this business travel trend as their female business travelers have different concerns—especially with relevance safety—than their male colleagues.

A 2019 survey from a large travel management organization revealed that 77% of female business travelers have experienced harassment or mistreatment while traveling.

Travel managers and travel arrangers must consider the unique needs of female travelers when writing their travel policies. Industry research from 2018 showed that only 18% of corporate travel safety policies addressed female travel safety needs. Despite the differing needs of female travelers, only 16% of U.S. women reported their companies to provide safety tips and travel resources for ladies.

Companies must reevaluate their travel and Duty of Care policies to verify they’re prepared for a growing number of frequent female corporate travelers and other business travel trends.

2. Business traveling paperwork – a curse of every traveler

Employees expect technology will improve the business travel experience, but feel their companies aren’t moving fast enough to adopt new travel technologies.

Did you recognize 24% of business travelers say they may rather have a cavity filled at the dentist than complete an expense report? Employees are ready and willing to use expense reporting technology tools for travel but unfortunately, companies aren’t keeping up—a new survey from SAP Concur found employees feel expense reporting technology is that the world of business travel that their companies are the foremost behind in. Expense reporting for travel puts businesses in peril and delays in expense reimbursement hurts employee’s trust in their companies.

Expense reporting isn’t the only area where employees feel their company is lacking–that same survey found that 67% of business travelers feel their company lags behind when it involves adopting travel technologies that will make their lives easier. Business travelers are attempting to find easier ways to book their travel and robust online booking tools can help.

Although employers have an obligation to remain their employees safe from harm while traveling over half the survey respondents believed their companies did not consider their safety while traveling to be a top priority. Travel technology exists to help travelers navigate the world with real-time alerts, traveler tracking, and on-demand location information. Employers who adopt travel safety technology not only better shield themselves from legal repercussions but also establish employee safety as a priority.

3. Business travelers demand bleisure

Sure, business travelers are additionally traveling for the company, but more and more employees expect their companies to contemplate the traveler first and foremost in their policies. a worldwide trend shows that “bleisure travel” (travel that mixes both business and leisure) is on the rise. In other words, this one is the simplest among business travel tips – just give your employees some time for themselves. After all, they’ve devoted far more days and did a long way for your company.

According to a recent survey from Booking.com over half international business, travelers attempt to extend more of their trips so that they will spend some days enjoying their destination.

However, that exact same survey found that business travelers from North America are less likely to embrace the bleisure trend. 29% of North American travelers surveyed stated they “strongly disagree” with the thought of paying extra days on a business trip for fun.

However, an organization culture that discourages such trips may additionally imprint upon its employees an identical attitude (despite how the freedom to travel is linked to increased employee retention). With shifting traveler demographics and heightened expectations, companies might want to embrace the bleisure travel trend to higher differentiate themselves and retain employees in tight job markets.

Travelers are expecting higher quality accommodations once they travel for business. In fact, over half (57%) of international business travelers say that staying during a home-like environment kind of a guest apartment lets them experience their destination more fully. the identical survey revealed that 40% of international business travel professionals prefer photogenic accommodations specifically for social media posts.

4. The routes are changing

Airlines have big plans for 2020 as many major carriers have announced service changes. variety of those changes include expansions to both seasonal and year-round airline routes.
American has planned five new trans-Atlantic routes for 2020 and may begin service to Africa for the first time in June. Delta and Virgin Atlantic’s transatlantic venture will bring a daily nonstop from Boston to London Gatwick in 2020 (the first time Delta has flown to Gatwick since 2014). Southwest states are expanding flights to Hawaii. They are dropping daily flights in and out of Newark. Travelers will experience these and many other service changes in 2020.
It’s important to remain track of airline route changes especially if you or your company features a preferred airline vendor. While some websites aggregate business travel news and repair announcements it’s easy to miss something if you’re not consistently checking. some way to form sure you never miss out is to partner with a travel management company who’s awake to your frequent travel routes.

Top corporate travel management companies provide comprehensive account management with account managers who know exactly where your frequent travelers are flying and should warn you of service changes.

Wrapping up the business travel tips

To sum up, it’s stunningly obvious that after the lockdown traveling won’t remain the same and will never get back to its previous stance. Nowadays, people tend to value safety and personal space, while the overall diversity of business trips both in terms of travelers and locations is a fact that can’t be ignored. That is why the best decision would be to adapt to new really and stick to the mission of helping people achieve their goals and not pay attention to consequences.

Looking for more business travel trends? Be sure to check out the rest of our business travel blog for more business travel trends and tips.

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Canceling a business trip Post Covid 2020

Published on June 15, 2020

How to know whether to cancel a business trip in covid-19 situation

How to know if canceling a business trip post covid-19 situation will benefit

As the coronavirus spreads to just about every populated region of the planet, many countries are requesting citizens to shelter in situ and not travel abroad. At the identical time, there are several travel bans in effect. Dozens of nations have closed their borders to non-citizens.
In addition, flights are being canceled and a few airports are being fully or partially close up.
All that to mention that if you’ve got a world flight scheduled within the next few months, you must seriously consider canceling it or changing the dates. Otherwise, you risk not being admitted to your destination country or not having the ability to induce back home if flights are later grounded.

What if my trip is in 2 months or more?
It’s difficult to mention at now when travel will return to normal, Many conferences and events scheduled for October and later are still because of move. Given what quantity time you’ve got, it’s probably safe to create no changes now and make your decision the month before the event. Cancel a business trip post covid and still feel confident.

What about domestic travel?
Domestic travel is currently not affected from a legal standpoint in many countries, however domestic travel still has the potential to be unpredictably challenging. If you’ve got the choice to drive to your destination, that may be a wiser choice.
If you’re still undecided whether or to not cancel a flight to a domestic or international destination, consider the following.

Can you get a refund for business trip cancellation because of the coronavirus?
Due to lower demand, flights are being canceled regularly, and airlines do give refunds for flights that they cancel.
As for trips that you just cancel, every airline and hotel has its own policies. During this point, most vendors are updating their policies to permit cancellations that otherwise wouldn’t be fully or partially refundable. as an example, KLM is currently allowing anyone with a flight departure before May 31, 2020, to rebook their flight for a later date without having to pay the standard change fee. With their policy, you’ll also change your destination without paying additional fees.
While many vendors have some variety of similar policy that permits for rebooking, most don’t seem to be gifting away refunds because of coronavirus trip cancellations at this point. Even airlines with generous policies during the coronavirus are only refunding trips to and from very heavily affected areas, like Northern Italy or Spain.
For more information, see our section on the coronavirus policies of airlines and hotel cancellation policies.

Travel insurance coverages
If your company has travel insurance, then possibly, coronavirus-caused cancellations are fully covered. Business trips experience way more cancellations than vacations. The client could cancel on you. the difficulty that prompted the trip could get resolved. Insurance usually covers a broad array of reasons for cancellation. That’s why it’s highly likely that coronavirus is roofed, and if you have got travel insurance, you must be able to get a full refund for your trip without having to rebook per the hotel and airline’s policy.
Travel insurance also covers ransom protection, terrorism coverage, baggage loss, and medical emergencies. looking on the character of business travel at your company (frequency, explanation for travel, destination countries, etc.) you may not need or be ready to afford everything that travel insurance covers.
How to cancel business travel due to covid virus

First step – Review relevant cancellation policies
If you’re a WOTRA user this isn’t necessary but perhaps helpful.
Once you recognize what the travel vendor is offering customers during now, you’ll be able to talk together with your team member or manager to see the simplest route forward.
Because most airlines are offering free date changes, you would possibly want to travel ahead and pick a date within the future instead of just cancel. Of course, that’s provided that guessing a future date could work for the aim of the trip. You’ll also want to search out out how long you have got to rebook your trip, so you’ll push the choice date a touch farther if you’re unsure when to reschedule it for.

To cancel the trip, you’ll want to contact the suitable company:
If you booked with a business travel management platform, contact their customer service via email, chat, or phone
If your trip was booked with a business agency, contact your agent
If you booked your trip with a consumer booking website, then possibly you’ll want to succeed in out on to the airline or hotel, as most consumer websites don’t offer much within the way of travel support

Second step – Make contact but expect delays
Important: Expect delays and waiting time. Whether by phone, email or chat, don’t expect this to be a speedy process as most travel management companies, hotels, and airlines are overwhelmed by cancelation calls.
Consider how urgent your case is. Is your flight tomorrow or in 2 months? If the trip is over a month within the future, send an email and wait. don’t spend it slow or that of customer support agents on trips you’ll afford to attend a pair of days for them to process. Only call if you wish your case resolved within the next 12 hours.

When business travelers use a travel management platform that features travel support, then it’s not necessary to contact the airline or hotel directly.
As mentioned above, reach customer support via email, chat, or phone.

Third Step – Make it clear this can be thanks to coronavirus in how
This may sound sort of a no brainer, but if you neglect to mention this in your chat or email you’ll cause plenty of unnecessary back and forth. When requesting a travel support representative to cancel a visit for you, confirm to obviously state that the trip is being canceled thanks to the coronavirus.

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Business travel post covid 2020

Published on June 10, 2020

Business travel post covid

For all corporate travellers who are of two minds regarding getting back to their trips, we’ll walk you thru this situation of the pandemic, how firms everywhere the planet are handling it, a way to set about booking and cancelling air tickets and accommodations, and most significantly, a way to travel and stay safe.

How the company world is managing business travel currently
Many organizations are now prepared to be flexible with travel and expense policies for the security of their employees. in step with a brand new GBTA poll, 62% of organizations say they need to modify their travel safety and security policies for his or her travellers and 55% of respondents report their company has instituted new travel approval checklist. Non-essential business travel is being restricted, and employers have made business travel approvals more stringent as it’s wiser on the side of caution.

Corporate travel teams are now continually monitoring public information from organizations like WHO and CDC in order that they’ll communicate timely updates to their employees. Most firms are taking a case-by-case approach where travel decisions are made by employees and their managers after consulting the WHO and CDC recommendations for his or her destinations. If the choice to travel is positive, travel teams are specializing in assessing the safest routes of travel for his or her employees.

Air travel and accommodation
First things first, is travelling safe at all?

Many airlines have stepped up their cleaning and disinfecting processes between flights. You’re unlikely to catch any illness from the air in your cabin because the bulk of planes are equipped with HEPA (High Efficiency Particulate Air) filters to recycle and refresh the air every 2-3 minutes. Also, just sitting on a contaminated surface wouldn’t cause you to sick. However, touching the surface so touching your face or mouth would increase your chances of falling sick.

Booking air tickets

If you have got decided to start a visit, check for travel restrictions from the governments of both your current location and your destination. A healthy alternative is our own developed covid restrictions checker tool.

With new restrictions being added all the time, it’s advisable to test with the airline you propose to use, likewise as your travel team or broker, to avoid mishaps.

Book your ticket quickly. regardless of how you choose to succeed in your destination – booking a fresh ticket, changing an existing one, or booking a souvenir flight, make it quick.

Travel insurance

Your current standard insurance plan won’t cover losses thanks to the COVID-19 outbreak. Also, if you made the arrangements for your trip before the tip of January when the outbreak started gaining news coverage, your travel insurance won’t cover any losses incurred. If you’re unsure about your travel amount, read the fine print of your policy for details.

So how does one limit the possibilities of losing your money?

To ensure your chances of being covered, buy independent travel insurance— ideally, “cancel for any reason” or “change of mind” cover. Especially in post covid business travel you’ll recover a part of what you paid if you cancel your trip. While travel insurance is often purchased up until the day before departure coverages, like “cancel for any reason,” must be purchased immediately after buying the trip.

Here’s how you’ll stay safe during the outbreak
Tips to remain safe during air travel:

Carry an alcohol-based sanitizer (containing 60%-95% alcohol) or disinfecting wipes.

Using either one among those, sanitize surfaces just like the armrests, tray table, TV screen, and remote, and other common surfaces you’re likely to the touch.

Faeces contain viruses. So if you’re using the bathroom within the plane, close the lid before flushing to attenuate particles within the air.

Tips to remain safe within the hotel:

Once you have got checked in, wash your hands thoroughly.

Next, wipe the frequently used surfaces with disinfectant wipes. This includes switches, door handles, remote controls, the grandfather clock, and also the phone, among other things.

As an additional step, ditch the pillowcases and comforters and use your own bedding if possible. you’ll even ask the area maintenance staff for linen that haven’t been used or opened yet.

To avoid contact with contaminated surfaces, pay using your bank card rather than cash.

Avoid crowds, keep yourself hydrated, and obtain lots of sleep. These are the success elements in post covid business travel world.

What should I do if i’ve got decided to cancel my plans?
If you have got to postpone or cancel your trip to avoid any unwarranted risk, here’s what you’ll do:


You can begin by checking your airline or TMC’s policies. Here are some great updates for you: airlines are now more flexible with their flight-change, cancellation, and refund policies. you most likely don’t need to worry about hefty fees for changing or cancelling your trip, since many airlines have waived them.

If the airline itself cancels your trip, you may get a full refund or the chance to be rebooked on to a special flight or a later date.


In light of larger trade shows and exhibitions being cancelled, hotels are being more transparent with their refunds too. Most hotels are now waiving change fees or offering full refunds in regions full of government-issued travel restrictions. Larger hotel chains like Mariott & Hilton are now offering to cancel or change reservations up to 24 hours before arrival at no cost.

We hope the following pointers are helpful which you’re now well-stocked with the data you wish to form a call regarding your trip. If you have got other travel tips to feature, please share them within the comments below.

We wish you a secure and productive trip!
Your WOTRA team

Categorized under: Blog

Post COVID-19 travel tips

Published on May 7, 2020

During the COVID-19 worldwide outbreak, a lot of economic sectors are affected and close to a deep financial crisis, and one of those fields, who have suffered the most, is tourism. Suffer not only those working in the tourism industry, but also their suppliers, partners, and everyone else who relied on business generated by travelers. One thing is known for sure, – travel will be back, but how much it will change after the pandemic, – we can only guess. Here are a couple of tips you should consider, before booking your next business trip. 

Be aware of changes in the plane

As current safety considerations call for social distancing, this is no exception on airplanes. Therefore, even after a pandemic emergency, aircraft will have a number of rules to follow when traveling, such as a limited number of passengers per aircraft, earlier arrival time at the airport so that everyone can undergo medical check-up, a special passenger boarding mechanism, and seating arrangements so that each other can have a free space. Although wearing a face mask is not a mandatory requirement, it should be observed both because it creates safety for others, and also you can protect yourself a little more in case of accidentally touching the face.

If in doubt about the trip, buy insurance 

After COVID-19 many travelers will become more cautious and more likely to choose travel insurance than before. It is a double-edged sword, where on the one hand you will be compensated for losses if something unexpected happens to you before or during the trip. For instance, medical expenses, lost luggage, flight delays or pre-determined trip cancellation. It is also possible to pay about an extra 50% to cover the cancellation for any reason. However, on the other hand, depending on the rules of the particular insurance company, the insurance does not normally cover such a trip cancellation caused by a pandemic. Therefore, before choosing an insurance service provider, compare several insurance companies in advance, – look for the most favorable conditions for the best price.

Avoid non refundable bookings

No matter how tempting, in terms of price, non-refundable bookings may seem, for many this will be a taboo to avoid in the future. In times like these, a lot of people and companies lost their money just because they chose non-refundable booking options. Companies, whose employees go on regular business trips and book flights, hotels and transport, should consider, which kind of reservations they choose and the risks of unpredictable cancellation. As it is expected that after this phase of the pandemic, people will be much more likely to choose the safest possible options that guarantee a refund.

The tourism industry will recover, but it will never be the same again. Post covid travel will bring a lot of modern and obvious improvements in the tourism industry that have been necessary to implement. Travel process is expected to be much faster, more digital and modern, and with as little contact with each other, as possible.

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Modern business travel – travel trends to look out for

Published on April 19, 2020

modern business travel

Although modern technology helps us in communication and information sharing, in business, face-to-face meetings are crucial for a successful collaboration. In other words, business travel stimulates business development and the global economy as a whole.   

Business traveler habits continue to evolve at a rapid speed. In the last 20 years business travel status quo has quickly changed with the emergence of new tools and technologies, making business travel more convenient and cost-effective for companies of all sizes.

Mixing business and pleasure

Every person needs a good rest after intensive work, so why not combine both in a bleisure trip? Worldwide, this opportunity was introduced as one of the motivation programs for employees who need to be aware that their contribution is valued by the employer. 

Business trips most often do not leave time to look at the country to which an employee has traveled to deal with professional issues. Bleisure travel not only allows them to split the cost of their trip with their employer, but it also reveals an excellent chance to indulge in tourism and get to know the cultures of the country they are doing business. 

All business travel expenses digitally

Tracking costs on a business trip is getting easier every day. Instead of using paper or an Excel spreadsheets for all expense recording, look out for modern technology solutions. There are a lot of different tech tools, softwares and mobile apps which offer numerous features and automation capabilities to control trips, save on business expenditures and eliminate manual data entry. Couple of super features – chance to get notifications for upcoming trips, submit expenses digitally, as well as automatically adjust your travel itinerary and even track mileage and many others. Get rid of manual data entry and start automating your business trip process now!

Apps that make business travel easier

If you’ve got a smartphone you can turn the stressful journey to a much smoother and more productive process. So, here are certain apps to have on your smartphone while traveling on a corporate trip:

  • The Asana app is great for communicating with your team members, view deadline progress and manage tasks from anywhere.
  • Google Drive is awesome for sharing documents, tracking teams’ output or reviewing/adjusting content calendar and also create, edit and store documents.
  • Docusign makes executing contracts simple and, more importantly, mobile. 
  • Skyscanner makes it easy to compare bookings, find the best price and book in app.
  • With Yelp you will easily find the best food providers, read reviews and menus.

As technology and work cultures continue to develop, the business travel field is sure to be changing in the next few years. Work travel should not only help your business grow, but also bring a little excitement to team members of your company.

Wotra – your digital solution for business travel

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Millenials are reshaping business travel: 6 exciting new trends

Published on November 26, 2019


Millennials Are Reorganizing The Business Travel Industry

Business travel in 2019 doesn’t look like it did ten years ago. Over the past decade, a younger, more tech-savvy workforce has arisen and is seeking more bang for their buck.

The corporate tour business is having to develop to meet these needs. Millennials are steadily expanding the prospect of business travel—among other things, we’re seeing this generation turning business trips into experiences and preferring self-booking. To order to improve existing business travel strategies, businesses need to be aware of these emerging patterns, making them suit the increasing need for freedom and flexibility required by younger business travelers.

A balance between work and life: Desire, not negligence

Millennials sometimes get a poor rep for being ‘inactive’ or ‘less motivated to work,’ but when it comes to working, they really only have a different mindset. Work-life balance is one of the greatest motivations for them. The conventional 9 to 5 desk job has become less desirable, and more people are looking for flexible working hours, the chance to work remotely, and the opportunity to travel for work.

Feeling appreciated: Millennials enjoy business travel trips

It’s a generation that wants to be valued. We want new opportunities, and they don’t want to feel trapped every day in the same place. Much of this arises from social media and the fabulous images and opportunities that people are exposed to every day (think digital nomads) to connect with different communities around the world.

It’s a very distinctive mentality from earlier generations, like Gen X & Y, who see business travel as a requirement rather than a luxury, and are more concerned with leaving behind their families. Most millennials do not yet have the same family commitments or ties and view the business trip as an occasion to reach people and build networks, be away from their desks, see new places and, most importantly, create new experiences.

Bleisure: Work and learn, side-by-side

Younger business travelers certainly want to learn more, so if they go on a business trip, they’re likely to want to extend it.

While millennials are interested in extending their vacations, most feel guilty of asking for extra days. Nonetheless, a recent study by Hilton Hotels & Resorts found that around 45 percent of workers confessed to feeling guilty and worried that it would make them look bad to senior management.

This is an opportunity to stop this and make your business travelers happier and more motivated, both inside and outside the office, to do their job well. It will guide to more content employees and eventually more fruitful business tours to outline a fair journey policy where you support bleisure travel.

Self-booking: the mentality of ‘value for money.’

While there are plenty of ways to book business travel, Millennials have their own preferred method, and it is the same that they would use for a personal trip at home. It’s all about finding the best price for you and your worker, so it’s a win-win.

Millennials tend to use more websites for price comparison and maybe looking for ‘experiences’ over luxury to engage themselves more in social experience for the term of their trip. This interest in finding the best value for money will not always translate into finding something ‘cheaper’ per se, but it does mean that they are looking for more significant discounts or deals, preferring Airbnb’s likes to a soulless hotel room sometimes.

They’re also going to do their own research to see what people are saying about housing and restaurants. Because experiences are highly valued, millennials are reluctant to waste time and money going somewhere that will not live up to expectations. Social media and peer evaluation sites are crucial to rely on reviews and recommendations for younger travelers.

This is also an excellent strategy for companies to follow. As people begin to shy away from the idea of a’ luxury hotel,’ businesses can find ways to save money by embracing their travelers’ self-booking. Allowing this kind of flexibility is often more affordable— more and more young business travelers are searching for shared accommodation with their colleagues to build more lasting bonds.

Technological know-how: use of engineering to keep in touch

You should be ready to interact with them and share projects when employees are traveling. There’s no need for people to be disconnected at any time with the likes of Google Drive, Dropbox, Slack, Zoom, and Skype. Airbnb’s and hotels are becoming increasingly aware of this and providing more and more robust Wi-Fi wherever possible.

Millennials actually prefer face-to-face meetings, however, despite being the digital generation. If they get the chance to travel for a meeting (even if it’s just going to the next city on a train), they’d still prefer that to a call in the office. In this case, technology acts as a supplement to business travel, but not as a substitute.

Just as the entertainment industry had to adjust to the way people wanted the content to be consumed, it’s time for the business travel industry and companies to do the same with how people want to travel for business. New, successful business travel must try to integrate an excellent end-to-end traveler experience, from simple self-booking to bleisure travel options on either side of a business trip.

Business travel no longer has to be a burden on anyone! It should actually help your workers become more involved and associated with your business, which in effect, would contribute to the overall success of the company.

Find other interesting articles about business travel at our blog.

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List of cities where it is cheaper to rent an AirBnb

Published on November 14, 2019


List of TOP Cities Where Booking An Airbnb is Cheaper Than a Hotel


Airbnb was created in 2008 as a way to rent out their spare room for people in the San Francisco area to save on the side a bit of money. Ten years of fast forward and Airbnb has gone global. When we only looked at hotels and possibly an apartment for business travel, remember before? Airbnb is now a choice that most people don’t want to do without. It’s an alternative that gives travelers much more freedom and flexibility, and even more so for Millennials who reshape the business travel landscape.


A few years ago, Airbnb was for travelers the cheapest option. But now, it’s important to consider selecting an Airbnb or hotel for business travel depending on where you’re going. In reality, in some cities, choosing an Airbnb is actually more expensive. So let’s take a closer look at this and describe the top 10 cities where renting an Airbnb is cheaper than booking a hotel.


The best cities to book an Airbnb rather than a hotel

Here are the most popular business travel destinations where the price of Airbnbs is lower than the average hotel:


  1. Toronto

Toronto, Canada’s top business town, boasts an incredible array of Airbnbs to choose from. Airbnb is a simple choice here with hotels clocking in at about € 195 a night. Take a private condo just a short walk from the Toronto Convention Center for half the price.



  1. New York

The Big Apple has big business traveler rates. For hotel rooms costing € 220 a night, these trips can be quite expensive. But, not to be afraid, New York is one of the world’s cheapest Airbnb cities. A one-bedroom apartment can be easily found in the city center from just € 130.



Bean Town clocks to get an Airbnb as one of the cheapest places. Throughout the year, Boston also hosts a multitude of conferences such as Inbound and Amplify— so make sure you book your Airbnb ASAP as it becomes very famous. Boston’s average hotel prices are around € 265 a night, but when conferences take place, it can cost even more. We find that from just over € 100 you can get private rooms on Airbnb.


  1. London

The hotel prices of the British capital will knock you back a couple of hundred euros across the ocean here in Europe. Yes, London’s average hotel room costs € 190. So if you’re considering picking an Airbnb or a hotel here — pick Airbnb. Wherever you want to stay in London, it depends, but we find central London Airbnb rooms going as low as € 70 per night.


  1. Paris

Yes, one of the most expensive places to live in is the official City of Love. It will charge you up to € 200 a night for the average hotel room here. If you want to visit Paris for pleasure, head to Airbnb. With € 85 per night you will find whole apartments here. Look for apartments with kitchen facilities to save on dining out— Paris is notoriously expensive!


  1. Vienna

Those hotel prices top the table for business travelers, a tourist favorite for those visiting Europe. The average price is € 175 per night for a mid-range hotel room in Vienna. Save some cash by choosing an Airbnb if you visit the capital of one of the richest nations. Whole downtown apartments go as small as € 60 a night. Now on the purse strings, that’s a lot easier.


  1. Sydney

The average price of the hotel here will cost you € 100 a night, which may not seem too bad, but after the flights there it all adds up. Search for an Airbnb in order to relax after long-haul flying. From just € 50 in Melbourne, there are some amazing entire apartments.


  1. Madrid

Madrid’s hotels in the city center will cost you about € 130 a night. Live like a local while you’re in Madrid for business and choose an Airbnb apartment — a whole apartment will cost you just € 50 a night. It sounds like the perfect place to return to the busy city after a day.


  1. Berlin

To business travelers and tourists alike, Germany’s edgy capital is becoming increasingly popular. Setting up shop here with a multitude of start-ups — it’s a lively place to visit work. Hotel room prices are also increasing with its growing popularity.


  1. Amsterdam

Last but not least on our list of cities where booking an Airbnb is cheaper than booking a hotel in Amsterdam. With hotel rooms costing € 140 USD a night, you’ll certainly want to pick up an Airbnb deal here— especially if you’re thinking with your team about hitting The Next Web. Private Airbnb rooms start at approximately € 80 a night.


Is Airbnb less expensive than hotels?

No, not all of the time. In reality, you are still better off booking a hotel in some cities like Barcelona and San Francisco. For example, Barcelona’s average hotel price is around € 160 per night. But an average Airbnb is going to cost € 290 a night. That’s almost double the price of a hotel room! So, when you’re considering a hotel vs Airbnb–do your research.


What are the benefits of choosing a hotel Airbnb?

In the Airbnb vs hotel case, there are a few key advantages to mention:


You have a lot more flexibility with kitchen facilities with an Airbnb — it ensures you don’t have to spend a lot of money eating out every night.

Airbnbs can be better than a room in the hotel. We feel more homely and after a day of business meetings or conference talks, we have a place to relax.

Airbnb appears to be the cheapest option for large groups. Look for Airbnbs with multiple rooms where when sharing with colleagues you can still have your privacy.

Central Airbnbs are usually much cheaper than hotels, so if public transportation isn’t your thing, particularly in a foreign city, with an Airbnb, you’ll be better off.


Categorized under: Blog

Interesting Numbers & Facts of business travel industry 2020

Published on November 11, 2019


It’s important to travel for business.

Face-to-face requests are 34 times higher than an email request (Harvard Company Review).


We, humans, are social creatures, no matter how virtual our lives may seem. No wonder business travel is predicted by analysts, business travel managers, and business travelers themselves to expand.

We’ve compiled all business travel stats for 2019, from business travel patterns to market disruptors.

Business travel does not slow down and won’t in 2020


  • It is estimated that business travel will rise to $1.6 trillion in annual spending by 2020 (GBTA).
  • Between 2018 and 2019, business travel is expected to grow by 6% (Deloitte).
  • Travelers from the U.S. took 462 million business trips from abroad. Projected to increase this estimate to 499.4 million by 2022. (Statista)
  • The United Kingdom invested $50 billion in business travel (Statista)
  • There is a significant rise in business travel. 77 percent of travel managers in India, when surveyed in 2018, wanted their client to spend more on business travel in 2019. 25% of travel directors in Spain expressed the same opinion (Statista)
  • There is a growing proportion of female business travelers. 47% of business travelers in the United States are now women (CreditDonkey).
  • Business travel accounts for 22.2% of travel and tourism contributions to Europe’s GDP. Business travel in Western Europe rose 4% in 2017 relative to 2016 (Spendesk).


Unlike Switzerland, the US is increasingly expensive

  • In 2018, only two U.S. cities made the top 10 list of the world’s most expensive business travel cities, but four U.S. cities included the list in 2019. Los Angeles and San Francisco joined the top 10 list alongside Washington DC and New York in 2019. Worldwide, the other six cities are – Geneva, Zurich, Paris, London, Basel, and Switzerland Bern. The US and Switzerland are now in the top 10 list with four cities each. (International of the ECA).


Innovative technologists and unicorns travel differently


A different breed is our clients. Here are some of our own travel booking platform’s business travel figures



Disruptive devices, engineering, and developments

  • Between 2017 to 2018, the number of Airbnb bookings between tech companies tripled.
  • Non-chain hotels and low-cost air carriers favor Millennial business travelers working by tech companies. In 2018, 85% of airlines booked low-cost airlines.
  • Tech travelers split less than those in the consulting industry with company policy, 13 percent breaks in travel policy compared to 16 percent. Combine our tech innovators focused on confidence and openness in their corporate culture with the bent towards frugality of their passengers, and it’s no wonder that many of them are using no automated travel policies.
  • European tech companies have unique travel hubs: among their top destinations are Amsterdam, Stockholm, Brighton, Lisbon, and Copenhagen.


Why and how flying for business travelers

Although conferences and business activities are fun and exciting, for most business trips, they are not the top reason.

Many business travelers fly only once a year, and consumer visits are the main reason.


  • 30% Once a month, European business travelers ride. Once a year, 62 percent fly. 5 million flies 21 to 40 times a year.
  • 44% of European corporate travelers fly to a customer’s destination. 32% fly to visit another company’s office in another city.
  • Nutrition is the biggest expense for business travel. Meals make up 21% of business travel spending, while flights make up 17%. It makes sense (Certify) when you know that most business trips are short distances.
  • Private vehicles are used in the United States for 81% of business trips (US Department of Transportation)
  • Business travel in the community is more common than you might think. Fifty percent of European business trips are for two or more groups (Fly Aeolus).
  • Booking a direct flight is the number one factor affecting the flight European corporate business travel should book, with 26% choosing a direct connection as the most influential factor and 19% choosing cost, 23% choosing schedule convenience and 20% choosing airport location (Fly Aeolus).


Trends in the business travel industry and affect

Self-booking is important for modern travelers within the company policy. And for the industry of modern times? The opportunity to calculate the ROI of business travel.


There is a way to calculate the travel ROI

  • For every dollar invested in business travel (Oxford Economics), companies spend $12.50 in annual revenue.
  • If business travel was suddenly cut off (Oxford Economics), an estimated 28 percent of current business would be lost.
  • Nonetheless, the level of trip success and trip ROI (ACTE) are consistently calculated by only 13 percent of corporate travel managers.

Travel management metrics need improving

  • 81% of travel managers calculate reservation statistics such as advance bookings, hotel accommodation and booking issues (ACTE).
  • Eighty percent of corporate travel managers believe a generic measurement device would have a positive effect on corporate travel (ACTE).
  • Travel interaction is assessed by only 37 percent of travel managers (how often travelers communicate with the TMC or in-house travel manager) (ACTE).
  • Ninety-four percent of corporate travel managers depend on a reporting agency (ACTE) or TMC.
  • As part of their compilation and tracking of travel planning metrics, only 61 percent of corporate travel managers use traveler surveys. Surveys help to obtain traveler satisfaction and effective trip data (ACTE).

Self-reservation and mobile reservations are rising

  • 59 percent of US business travelers often book their hotel on their own and 30 percent usually book their hotel on their own (Statista)
  • In another study, 69 percent of business travelers say that they book travel on their own regardless of the type of booking (Skift)
  • While mobile bookings still reign supreme, 79 percent of business travelers booked on their mob.
  • Business travelers love to live chat. 79% of travel industry businesses saw an increase in revenue when they provided live chat. (LCT)

The happiness and worries of the traveler

The key to a successful corporate travel plan is traveler satisfaction. Take a look at these polls of business travelers ‘ concerns and wishes. And don’t forget to set up for your road warriors your own internal surveys.


What will travelers do?

  • During most of their business trips, 80 percent of regular business travelers feel they deserve time for fun activities. And happily, 79 percent of them think their boss (NationalCar) is in agreement.
  • Eighty-six percent of business travelers believe they know how to manage their personal lives efficiently away from home (NationalCar).
  • 61% of travel managers have a travel experience measurement system (ACTE) in place.

What worries business travelers?

  • Flight delays are the top concern for business travelers in the United States. The notorious middle seat (Statista) is the second issue.
  • European corporate travelers list the most tiring aspects of business travel like this: 27% say waiting time is the most tiring while 25% say no direct flights, 22% say commuting to and from the airport, 16% say too early departures or too late arrivals and 10% say flying itself (Fly Aeolus).
  • The number one way the traveler experience can be improved? 35 percent of European business travelers say that the number one thing they wish they could change is having to spend less time at the airport. 23% Want to spend less time commuting to the airport. 26% need better direct flight availability and the remaining 16% want more flexibility for their schedule requirements (Fly Aeolus).

Millennial figures on business travel

Gen Z figures are making headlines these days, but millennials are still the most important generation to recognize when it comes to business travel. We make up most of the world’s business travelers.


Millennials are the most traveling company

  • Millennials take an average of 7.4 trips per year (Skift)
  • Baby boomers take an average of 6.3 trips per year (Skift)
  • 75% of millennial business travelers feel that it is a luxury (Hilton Hotels & Reports Survey)
  • 65% of millennial business travelers see it as a status symbol (Hilton Hotels & Reports Survey)

Many millennials are pleased with their ability to book themselves … but are they using sites approved by the company?

  • 72% of millennial business travelers are pleased with their ability to book business travel on the Statista website.
  • Bookings for hotels are particularly fragmented. Twenty-eight percent of business travelers book hotels directly on the hotel website. 10% Book hotels like Expedia through an OTA. 7% Book with a third party reseller such as Kayak. Book with a travel agent for 14 cents. (Skift)

Are you still concerned with travelers on customer websites booking business trips? Reach out to WOTRA for more information on corporate travel.

Millennials value free time and leisure when traveling on business

  • 43% of millennials have prolonged their business trip for pleasure (Statista)
  • 78% of millennials have deliberately completed their business trip (Forbes)
  • 57% of businesses have a policy in place for workers who want to prolong their business trip with vacation time (Forbes)
  • Millennial men, 41 percent versus 20 percent (NationalCar), are twice as likely to say they should avoid having fun on a business trip.

Company and data on leisure travel

Question: What is the difference these days between the company and pleasure? Answer: Who pays.


  • Breakfast travel increased 20 percent from 2016 to 2017 (Forbes)
  • More than 40 percent of business trips are extended for leisure purposes (Expedia)
  • Breakfast travelers are typically regular business travelers: 32 percent of bleisure travelers travel for work once or twice a month (Expedia)
  • Business trips are the most likely to become bleisure trips to meetings or conventions. 43% of trips for these types of events will turn into bleisure trips, while 24% of trips for off-site team meetings and 9% of marketing trips will turn into bleisure trips. (Expedia)
  • Why are business trips turning into unpleasant journeys? 66 percent of bleisure travelers claim this because they like and want to visit the destination. Based on the proximity of the weekend, 51 percent said they convert business trips into bleisure trips. (Expedia)


The percentage of business travel expenditure versus leisure travel expenditure continues to increase

  • The proportion of expenditure on business travel is rising by about.05 percent each year. Business travel accounted for 30% of all travel spending in the U.S. (Statista) in 2017, the most recent year available.
  • Although business travelers typically make up only 12% of all flyers, airlines are twice as profitable because they are loyal and use frequent flyer services, purchase facilities such as extra legroom, and also book more flights with less notice (Investopedia).


The purpose of the trip does not affect first-class travel

  • 19% of U.S. passengers board a first-class leisure flight in one year, while 20% of U.S. passengers board a first-class business flight in one year (Statista and Statista)


Rogue reservations

On the market, there are new innovative technologies that can make out-of-policy reservations a thing of the past.

Comply with business travelers?

  • 60% of companies have a corporate travel policy in place and 50% of businesses require travelers to book using any form they choose (lodging).
  • Hotels are most often booked outside the network that has been licensed. On web pages, 46 percent of business travelers booked hotels because they found a better value (lodging).
  • Fifty percent of business travelers claim they don’t always follow company policy in another study. The main reasons why this is comfort (37%) and cost (35%) (Amadeus).
  • 60% The justification for having a company travel plan and the benefits of having one (Amadeus) is not fully understood by business travelers.

Reach out to Your consultant at WOTRA TRAVEL to take advantage of the 2020 ready corporate travel program.


Categorized under: Blog

Why do people travel for business?

Published on October 18, 2019

Riga, Freedom Monument of Latvia

People travel for business because it is most cost-effective.


Last year business trips from Riga, Latvia hit a record high amount. By being physically there at another location you can usually do work that is more effective and more satisfying than you could remotely. But there are three basic advantages that justify most of the business trips:

You can connect with people

You will find that in the real world it is much easier to do business with or manage people that you have met in person. You can get to know people through remote communication but it takes more time and probably will never reach the same level.

Humans are very effective at building relationships face to face, partly thanks to subconscious non-verbal communication mechanisms using gaze direction, blinks, and other signals.

Face-to-face meetings work best everywhere, but in cultures where relationships are especially important, they are indispensable.

See with your own eyes. Relying on digital communication and other people to inform you about what is happening somewhere far away is notoriously unreliable. It’s like exploring another country using an autonomous rover.

You can get some information about what is happening in a remote office, trade show or customer through your phone, but it is no replacement for actually being there. The picture you get from the reports of other people is always objective and sometimes not justifiable.

Personal view also miss some things but it gives a better overall understanding and lets you see things that you would never have thought to ask about.

Travel is motivational.
One of the most neglected reasons for sending your employees on business trips is that, if that is done correctly, it can be very motivational and inspiring. I have traveled all over the world on business trips and flown so often that I have AirBaltic PINS VIP card. I enjoyed it immensely and I doubt I would have stayed in any job so long if I had to look at my screen all day and physically be attached to the workstation.

Most employees feel that an honor of being chosen to represent the organization and the stimulating experience of exploring new cultures to be very motivating. Many people also feel that their apparent status in both their organization and the community grows if they are sent to trade shows, conferences, customer visits and so on. This had to be done correctly, though, so flying proper airlines, staying in nice hotels and a decent budget for meals.

Some travel will be replaced with email, messaging, video conferencing, and other modern tools, but at the same time, the need for travel increased as people turned to outsource work in remote locations. There will always be a need to travel for one of those reasons. And WOTRA TRAVEL AGENCY  will be happy to help with that!

Categorized under: Blog

Top 10 In-flight Internet Experience for Business Travelers

Published on October 16, 2019

Working on plane seems to be a trend of today traveling for business

Whether for a trade event, conference, or education, if you are a business traveler, you are traveling for a reason. The entire time in the air may seem like wasted time, and you will probably fail to access the Web series you wanted to watch. However, you can get stuff prepared for when you land if you have internet service on board.

So focus on booking an airline that provides wifi from altitude to landing instead of being stranded in the sky with no connectivity. WOTRA has a piece of quick advice to help you manage your workflow when you’re in the air and create the best mobile experiences for business travelers.

Top 5 airlines with free WIFI for optimal Internet Experience

Free wifi is easy enough to find on the ground, but it is a delight to get it for nothing up in the skies. Book with these airlines and the connections till you reach your destination are guaranteed.

1) Norwegian Air

Norwegian Air is our dream in terms of free wireless internet on flight— it’s limitless! Norwegians don’t limit the amount of information you use so that you can work to your destination freely. One caveat: you don’t have transatlantic wireless connections aboard your planes, so be vigilant if you go to the Us.

2) Qantas

Fly with Qantas to remain connected across the skies when you fly to Australia. As you travel within the country, they offer unlimited, free wireless internet on your journey. What’s great about your internet service is that you don’t need your e-mail address or your credit card numbers— you need your card ready for signing in.

3) JetBlue
JetBlue is a top-class carrier with free wireless access — they provide wireless internet in their ships. By traveling with JetBlue, you will not need to abandon your duties on the ground because you can make mobile calls, post-digital mails and make a presentation from 38,000 ft.

4) Delta

Delta offers free messaging at its planes, so you can stay in contact with your group until you reach your destination.

If you want to do more than text, you can book a variety of plans before you board at reasonable prices.

5) Emirates
Emirates has been voted as the world’s best carrier over and over again, so it’s no surprise they sell their traveler’s unlimited Wi-Fi. You will continue your flights with 20 MB of free wifi and, afterward, they will charge for other wifi packages. You’ll have sufficient information in their free package to scan emails or to notify your coworkers when you land.

5 airlines that offer the best paid inflight wifi

Wifi is relatively new in aircraft, and not all airlines have the equipment built to allow everyone to browse the internet experience from above. Most companies with this technology charge passengers to use it. WOTRA combines the list of the airlines that sell their travelers the best-paid wi-fi system onboard:

1) Virgin Atlantic
Virgin Atlantic provides wireless internet service to carriers, all of which provide wireless Internet connectivity. So, if you’re going for business across the Pond, that’s a great help to you. Onboard Virgin Atlantic Inflight prices for wifi vary depending on which aircraft you board, but TripAdvisor states that “Wi-Fi Max” costs £ 14.99 (approx. 17 Euros) for full airfare internet access.

2) British Airways

BA is increasing the wireless Internet connectivity on its aircraft and expects wireless access on 90% of its aircraft by the end of 2019. What is good about the Wifi network of British Airways is that you don’t realize how much data you have even when you are using. It ensures you don’t need to think about how much you need it on the plane if you pay for wireless Internet.

It provides two options on board: “Browse” and “Stream,” which makes the Browse option slightly cheaper. You will be billed GBP 14.99 for the entire flight (approximately EUR 17). And you will be paid for the Stream price of 23.99 GBP (less than EUR 27) according to One Mile A time.

3) Cathay Pacific

All the A350s from Cathay Pacific have wireless internet connections aboard and are now integrated into their Boeing 777 fleet. When you check their flight schedules, you will find out on what aircraft you are on in advance.

The rates for wireless internet Cathay Pacific are the same across the board, and you charge the more you use the online plane like British Airways. WLC is $12,95 (around € 11) for flights below 6 hours and it is $19,95 (around 18 euros) for long flights.

4) Turkish Airlines

Turkish Airlines are confident of the value of their wifi and encourage it to take office in the sky. You can get free access to their inflight WiFi services if you travel into business class for the tour. If you are in business class for the ride, you will have free access to their inflight Wi-Fi services.

This is an excellent deal for the whole travel internet for Turkish airlines, which will only cost you $14.99 (about € 13) for the entire journey. It will charge you $9.99 (around € 9) if you opt to stay in the office just for an hour.

5) Lufthansa

The FlyNet ® from Lufthansa is still rolled out across their fleet, and they market their wifi to be eligible for short-and mid-haul flights on “picked A320 family aircraft.” With long-distance airlines, due to the hotspot icon that is marketed as you land, you will tell whether they have wireless Internet aboard.

They sell three remote inflight services on Lufthansa short-haul flights. FlyNet ® Email and Text Messenger costs € 3 per plane, FlyNet ® Mail and Surf provide quicker routing at a rate of € 7 per ride, and FlyNet ® Email and Surf PLUS allows you 1 GB of surfing data at a cost of € 12 each trip.

The long-distance flights from Lufthansa offer the same packages, but at an increased price. The cost of the plane is € 7 for FlyNet ® messaging, € 17 for FlyNet ® mail and € 17 for Surf Plus and € 29 for a flight. Be aware that you may also pay Airmiles for your flight wifi.

Why is wifi on planes so expensive?

Wi-Fi on aircraft remains relatively recent and costly since it only started in the mid-2000s. The technology continues in progress and comes with a high price tag for airlines. Organizations must cover for set-up and maintenance costs.

The explanation of wi-fi being so expensive on aircraft is because the antenna obtained from the ground slows the airplane down so that the price of the Wi-Fi is focused only on the fuel needed.

Do transatlantic flights have WiFi?

You can use the Wi-Fi on their transatlantic routes if the carrier you’re riding with provides aboard. Another thing to bear in mind is that many other paths travel to or from the Polar Route to America and that this is a region in which the signal is stronger. There are a variety of areas in the world where the WiFi signal is limited, mainly where full bodies of water occur or where it is very far away (e.g., certain parts of China).

And, when you next try to book a plane, search for one of these airlines that we mentioned above (whether all this was work or a little pleasure too).